Visitor Management Features

General 

  • Server component can be hosted by client or alternatively as a managed solution. 

  • No limitations to the number of sign ins. 

  • No monthly charges. System is purchased outright. 

  • System is completely configurable and customisable. 

  • Active directory integration to extract employee information. 

  • Windows support, sign in tablets can be dedicated hardware or an existing Windows PC. 

  • Ability to integrate biometric hardware. 

  • Ability to interface with existing security systems. 

  • Ability to integrate bar code readers. 

  • Specialised system for builders to manage building sites. 

  • Specialised system for aged care facilities to manage residents and visitors. 

 
Sign in Tablet System 

  • Sign into the premises as either a visitor, employee, member or contractor. 

  • Advise an employee that a visitor is there to see them, either via email or SMS. 

  • Employee information can be extracted from Active Directory or add employees yourself from the dashboard, this can be done manually or imported via csv spreadsheet. 

  • Visitor passes can be generated and printed for security, system supports all label printers. 

  • Customisable data capture fields to capture any data you prefer, EG: Number Plate, reason for visit. 

  • Enable/disable fields for editing if the visitor or contractor is returning to site. 

  • Sign out by entering your name or a unique code printed on the label. 

  • Frequent visitors can select their name from a list. No need to enter details again. 

  • Courier notification button advises staff courier is at reception if unattended. 

  • Help button on each screen. 

  • Terms and conditions are displayed for visitor to accept prior to signing in. 

  • Custom terms and conditions for each kind of visitor. 

  • Force visitors to accept terms and conditions prior to signing in. 

  • Capture different information for each kind of visitor. 

  • Make certain capture fields mandatory. 

  • Totally customisable, all features can be turned on or off.  

  • Purchase software as a license or as a complete turnkey solution with a sign in tablet, or kiosk. 

  • Enable sign in and out via the location the individual is allocated to. 


Dashboard 

  • Responsive website, works on desktops, tablets and phones. 

  • Multi office capable. 

  • Multi sign in unit capable, visitors can sign in at reception and sign out of your warehouse. 

  • Detailed overview of the number of people present at your offices 

  • Dashboard shows sign ins categorised by Employees, Visitors and Contractors. 

  • Shows who is signed into a specific office in real time. 

  • Emergency notification sends an email to administrators of sign ins at an office. 

  • Ability to send an SMS message to all people signed in, or individual people with parameters to choose from such as location and type. 

  • Manage your contractors, maintain insurance details and contractor contact information with simple add functionality or import them via csv. This is categorised via location. 

  • Manage your employee details via manually addition, import or export a list. This is categorised via location. 

  • Reception statistics. 

  • Generate report on date ranges, offices or sign in types. 

  • Generate reports from the system in pdf or csv. 

  • Setting up companies and contractors. 

  • Report on sign in types, including Contractors, Visitors and Employees with parameters to choose from such as location and type. 

  • User roles ensuring security in the system by allowing them to only view certain section for their location assigned to.