Room Booking Features
Server component can be hosted by client or alternatively as a managed solution.
System can be internal to your employees or external via the Web Based Booking System.
No monthly charges. System is purchased outright.
Microsoft Exchange, office 365, Google Calendar integration.
All room booking panels become way finders in the event of an emergency.
Report faults at panel for defective resources in the meeting room requiring maintenance.
Allow attendees to request cleaning of room.
Control external hardware and trigger prior to or after meetings.
Temporarily lockout rooms from the system.
No limit to the number of rooms you can add.
Responsive website, works on desktops, tablets and phones.
Manage all your enterprise’s rooms from a single dashboard.
Roles based login, allows for admin and user accounts.
Manage all facets of your rooms.
Manage resources contained in the rooms.
Manage fault reporting.
Manage car parking including allocation.
Add hardware resources for the system to control.
Generate detailed report on room utilisation.
Simple configuration of the system via editable parameters.
Room Booking Panels
System is hardware agnostic, it will support any hardware that can display a HTML page.
We can provide Visitor Tech hardware that’s designed to work with the system.
Screens are completely customisable via HTML.
Open API to create your own screens, mobile apps or desktop application.
Panels allows for control of hardware such as doors, blinds, lighting, screens and AV Equipment.
Panels allow for the creation of Ad Hoc meetings. Immediate or into the future.
Panels allow for the reporting of faults.
Request a room clean.
Panel displays dynamic data such as weather and sports results.
Panel displays digital signage.
Panel can become way finder.
System can display a completely different screen on each panel.
Lock out panels and display a customised screen.
Supports hardware control such as reboot and monitoring on certified panels.
Optional start and end meeting buttons will cancel a book after a predetermined time if the attendee does not press the start button. Room will be freed up once the end button is pushed.
Ability to view upcoming meetings for the whole day.
Meeting Room Directory Board
Simple dashboard that displays available and booked rooms which has basic level information such as room name, subject organiser and the earliest meeting booked for that room.
Book a meeting by simply selecting a room and choose your time. If the room has a meeting already for that day you can still schedule a meeting for the room beyond current time.
Integrated with the room booking system to pull rooms and bookings in one easily viewable dashboard.
Designed for portrait resolution.
Web Based Room Booking System
Web based room booking portal to allow external clients to book rooms.
No need for an external server such as Microsoft Exchange.
Allows for the ability to accept payments for booking rooms.
Manages catering for the meetings, including accepting payments for orders.
Allows for a flexible membership.
Allows for monthly subscriptions with room / time allocation.
Integration with financial systems for easy reconciliation.
Integration with directory boards and way finders.
Display meetings for the room via a calendar grid.
Select a date from the top of the board to see the meetings for the room for the chosen date.
Integrated with the other room booking panels and outlook to pull all meetings for the room.